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Leave Request Form Template

Ready-to-use leave request form template

Creating a simple leave request form with Reform is a great way to stay on top of things and don't have unanswered leave requests in your email inbox or other places where they shouldn't be.

Once an employee submits a leave request, Reform will email it to you so you can review it. You can tag and filter requests in Reform's dashboard and reply to the email notification to grant the leave.

What is a leave request form?

A leave request form helps employees seek leave — whether it’s for maternity/paternity/parental leave, sick leave, vacation, or unpaid time off. And it helps you, too. The form collects the employee's name, email, department, leave dates, the reason for the leave and other important details you want — so that you have all the information before granting the leave.

Once an employee submits a leave request, Reform will email it to you so you can review it. You can tag and filter requests in Reform's dashboard and reply to the email notification to grant the leave.

Why using a leave request form is better than emails

  • As more employees send you leave requests, you can lose track of them amongst your business emails and leave them unanswered. An employee request form helps you organize, track, and answer all leave requests in one place.

  • Different companies require different details to grant leave. With a leave request form, you can tailor your questions accordingly. You’ll have all the necessary details at one time and avoid back-and-forth messaging.

  • Every time an employee asks you for a leave, you don’t have to ask the same questions all over again. Save time by automating the questions.

  • With emails, employees have to worry about structuring them properly and hoping they won't get lost. But, with an employee leave request form, they only have to answer a few questions to request a leave and get it approved.

Demo: Employee leave request form in Reform

This is how the leave request form template in Reform looks by default. You can easily customize it and add your own branding.

How to create a leave request form in Reform

Step 1: Create a free Reform account within seconds

Register on Reform with your name, email, and password.

Step 2: Start with the leave request form template

When creating a new form, pick the leave request form template.

Step 3: Customize

Use our drag-and-drop editor to customize the leave request form with your branding and extra questions. You can also integrate the form with email, Google Sheets, Zapier, and other third-party apps.

Step 4: Decide where you want to receive and approve the leave requests

Set up notifications on email or Slack (or any other tool you use) whenever someone applies for leave. You find these options under "Integrations".

Step 5: Share or embed your employee leave request form

Publish your form, copy/paste the link, and add it to your employee handbook.

Create a Leave Request Form with Reform

You can use Reform for free or sign up for a paid plan with more features.